What is phlyMail?
phlyMail offers you an interface in the browser to have access to your emails, contacts, appointments, tasks, files and bookmakrs from anyhwere, where you have internet access. This can be your home, workplace, train station, abroad, offroad, in the woods or your own backyard.
Just install phlyMail on a suitable webserver of some webspace rented at a hoster's (see System Requirements) in a few quick, simple steps. Then you can use your desktop machine, notebook or smart phone to access phlyMail. You'll never have to setup all your accounts on every client individually again, just remember the URL and credentials of your phlyMail installation.
A little graphic to illustrate the principle:
But phlyMail will not replace your existing mail exchange. The advantage is the comfortable, elegant and quickly to learn user interface, the accessibility from everywhere with not very high requirements for the client — and the setup-once-and-forget.
Let's have a closer look at the individual features:
Since version 4.0 phlyMail offers extensive groups and permissions management.
Groups can be nested arbitrarily and given individual permissions. The permission list is organized in a task oriented fashion (e.g.: "send emails", "add appointments", …). This should be much more intuitive and logical than the usual division in "read" and "write" permissions.
Users can be assigned any number of groups from which they inherit their permissions. On top of that they can be assigned individual permissions, too. These override the inherited permissions.
The Email Module offers all functions regarding receiving, sending and managing emails.
Each user can manage as many POP3 and IMAP accounts she likes. All POP3 accounts get aggregated within a centralized folder structure, i.e. they share the same inbox, sent, drafts, templates, spam folders. This can be overridden in the account settings, though.
Each IMAP account reflects the folder structure of the IMAP server within phlyMail's folder tree.
By using the subscription feature of IMAP one can use the necessary folders only. Additionally folders can be hidden from view.
Extensive filtering rules allow to mark mails as read, copy or move them to ther folders or delete them on the spot at the time of
fetching them from the IMAP server. They can even be moved to other accounts automatically.
Matching filters can trigger SMS (see SMS Functions).
Sending Fax and Text Messages (SMS)
The SMS module allows sending texts to mobiles through a convenient compose window. You can define per user, whether he/she can send SMS at all, if so, how many per month and whether (s)he gets a monthly free amount.
Faxes can be sent in PDF form. Like the sent SMS they get stored as a copy in a folder the user can select.
Please note, that you will need either access to and deposit for the UMS gateway run by phlyLabs or an alternative SMS and fax driver to use third party gateways.
The contacts manager (a.k.a. address book) of phlyMail allows editing an managing of contacts and contact groups. Each contact can be
assigned to an arbitrary amount of groups.
Users can attach an image to each contact.
Contacts can be imported and exported in various, wide-spread formats.
"Global contacts" allow the admin to provide users with a read-only list of contacts, which are visible to all users without the need to manually add these contacts for each user.
Contacts stored in the address book can be conveniently selected when sending emails, SMS and faxes - either by using the autocompletion or the contacts side bar.
Just like the contacts, appointments can be assigned to groups. Besides simple appointments with beginning, end time, description etc. there's
appointments with an arbitrary amount of repetitions (daily, monthly, etc.).
Each appointment can have as many reminders as the user needs. The reminders can trigger mails and / or text messages (see SMS Functions).
FFurthermore appointments can be assigned attendees, which can be invited by email. These invitation emails contain personalized links, by which the attendees can announce their participation status (yes, no, maybe).
There's various listing modes - nice, convenient day, week, month and list views, between which the user can toggle easily.
Tasks are rather similar to the appointments in terms of features and treatment. The have a completion status and allow to be set without start / due time. Right now they don't have the attendees and the repetitions.
Importing and exporting appointments and taks is possible in the formats iCal, vCal and .hol (for holidays).
Calendars (sometimes referred to as "groups") can be shared remotely in format iCal, as of version 4.4 even writable through WebDAV. The shared calendars can be easily used in programs like Mozilla Sunbird / Lightning, Apple iCal or in iOS devices like iPhone / iPad. For Android you will need third party software to accomplish this task.
This module allows uploading, downloading and managing of files in arbitrary formats.
One can even download files from URLs and send locally stored files via Email (i.e. from within phlyMail).
Images can be displayed directly through a preview window, MP3s played with a Flash&tm; based audio player.
The integrated WebDAV server allows to manage the files remotely in a very comfortable way.
This module allows to store and manage browser bookmarks within phlyMail so one has them always at hand. These links can be either opened in phlyMail in the preview frame or in a new tab / window.
"Global bookmarks" allow the admin to provide users with a read-only list of bookmarks, which are visible to all users without the need to manually add these for each user.
The admin can specify for each user and on global and group level, how many folders can be created, how many appointments / contacts / files might be added and
how much space a user might consume.
The user has a continuous overview through a small status icon in traffic light form in his/her status bar in the frontend of phlyMail.
The protocol WebDAV allows reading and writing access to the files stored in the files manager. This makes uploading and managing large amounts of
files much more convenient than by the means built into the browsers (classic web forms with file upload dialogues).
Most modern operating systems have stable support for this protocol and a neat integration into their interfaces.